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Management Action Plan (November 2007)

Key Criteria – Annex A	Finding	Recommendations	Management Action Plan
Objective No. 1: Assessment of the Management Control Framework
1.1 Management Framework and Accountability - Policies Consistent with the Central Agency Policies, roles and responsibilities defined, and appropriate signing authority.	Criteria met.	Since the administration of Federal Council hospitality is a new task in some regions, WD should develop some administration guidelines for Federal Council hospitality. These guidelines should be consistent across all regions and compliant with the Treasury Board Secretariat Hospitality Policy.	Agree. Corporate Services will work with Corporate Finance and the Regional Managers, Finance and Corporate Services to develop standard administration guidelines for Federal Council hospitality. These guidelines will be compliant with the Treasury Board Secretariat Hospitality Policy and applied in all regions.
1.2 Monitoring, Reporting and Quality of Information – monitoring mechanism in place, deficiencies are reported and corrected.	Criteria mostly met.	WD should ensure, where practical, that those individuals who are approving hospitality are not also directly benefiting from that hospitality event.	Agree. Corporate Services will work with Corporate Finance and the Regional Managers, Finance and Corporate Services, to develop departmental hospitality procedures to address instances where hospitality expenses are incurred in compliance with the policy and attended by a departmental employee in the regular course of business.
1.3 Awareness and Training – staff is aware of their roles and have received training.	Criteria mostly met.	No recommendations.	None required.
1.4 Public Service Value – documented corporate values, ethics and code of conduct.	Criteria met.	No recommendations.	None required.

Key Criteria – Annex A	Finding	Recommendations	Management Action Plan
Objective No. 2: Compliance with WD and TBS Policies
2.1 Pre-authorization of Expenditures and FAA Section 32 - advance authority obtained.	Criteria partially met.	WD should ensure that pre-authorization is received at the appropriate level for all hospitality events. If circumstances prevent pre-authorization, those circumstances must be documented and kept on file.	Agree. Corporate Services will work with Corporate Finance and the Regional Managers, Finance and Corporate Services to develop a standard for pre-authorization of hospitality expenses and monitor to ensure it is being followed consistently in all regions.
2.2 Authorization of Expenses (FAA 34 & 33) – proper authorization and supported by documentation.	Criteria mostly met.	No recommendations.	None required.
2.3 Hospitality Planning – advance and economical planning, i.e. use of government facilities.	Criteria met.	No recommendations.	None required.
2.4 Proactive Disclosure – publication of expenses for senior officials.	Criteria met.	No recommendations.	None required.

Objective No. 3: Risk Management Applied
Key Criteria – Annex A	Finding	Recommendations	Management Action Plan
Risk management – applied in the administration of hospitality expenditures	Criteria mostly met.	No recommendations.	None required.